Registration of Death and Repatriation
1. Why is it important to register death of a Filipino outside of the Philippines?
It is important to register death because it is essential to have public death records, which are extremely important and relevant. These are some of the significant happenings taking place in the life of an individual and they should have proper documentation in form of essential proofs.
2. Who can register the death of a Filipino outside of the Philippines?
It shall be the responsibility of the physician who last attended the deceased or the administrator of the hospital or clinic where the person died to prepare the proper death certificate and certify as to the cause of death. The death certificate shall then be forwarded within forty-eight (48) hours after death, to the health officer who shall examine the Certificate of Death and then affix his signature in the appropriate box shall order its registration in the Office of the Civil Registrar.
It shall be the responsibility of the nearest relative or person who has knowledge of the death to report the same within forty-eight (48) hours if the deceased died without medical assistance. The health officer shall examine the deceased and shall certify as to the cause of death and direct the registration of the death certificate to the Office of the Civil Registrar within the reglementary period of thirty (30) days.
3. What are the requirements for registering the death of a Filipino outside the Philippines?
- Four (4) copies of Certificate of Live Birth/ Death duly accomplished and signed by the proper parties;
- An affidavit which shall be executed by the person applying for an out-of-town reporting of death declaring therein, among other things, the facts of death and the reasons why said death was not recorded in the civil register of the city or municipality where it occurred. The affidavit must be attested by at least two witnesses;
- If the application is for delayed registration of death, the requirements for delayed registration shall be complied with.
NOTE: No delayed report of death shall be accepted for registration unless the following procedures and requirements are observed and complied with by the concerned parties:
- Four (4) copies of the Certificate of Death which must be accomplished correctly and completely;
- Affidavit for delayed registration which shall be executed by the hospital/ clinic administrator if the person dies in the hospital, or if the person died elsewhere, by the attendant at death. In default of the hospital/ clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when he was still alive;
- The affidavit shall state among other things, the name of the deceased, the facts of his death, the date and place of burial or cremation, and the circumstances why the death was not reported for registration within thirty (30) days after death;
- Authenticated copy of the certificate of burial, cremation or of other means of corpse disposal; and
- Approval from registration by the health officer in the box provided in the Certificate of Death
4. When should I file the application for registration?
Registration shall be made in the Office of the Civil Registrar of the city/ municipality where it occurred within thirty (30) days from the time of death. Registration made outside this period is considered late.
The death of a person in a vehicle, airplane or vessel while in transit within the jurisdiction of the Philippines and where the exact place of death cannot be determined, the Certificate of Death shall be issued by the health officer of the place of burial/ cremation and shall be registered in the Office of the Civil Registrar of the said city/ municipality. If the place of burial/ cremation is outside the Philippines, the death shall be registered in the Office of the Civil Registrar of Manila.